Rehearsed Timings All Wrong?

Did you make a presentation with rehearsed timings only to find out that the rehearsed timings don't work too well in another computer which had another version of PowerPoint?

Yes, that happens -- sometimes, the rehearsal timings may be different even if you use the same version of PowerPoint. There's not much you can do -- but do follow these guidelines:

1. Keep a gap of two to three seconds after each slide to compensate for change in timings.
2. For slides that are full of custom animations, keep a gap of 5 seconds before the next slide plays.
3. Test the rehearsed presentations on several versions of PowerPoint to make sure that the timings work well.
4. Test the rehearsed presentation on both Windows and Mac versions of PowerPoint if you work in a cross platform environment.

These tips won't really work in a presentation with photos and music since adding a gap of a few seconds won't be possible when the music is spanning across slides. Do remember that PowerPoint was designed as a presentation software to accompany talks. Microsoft provides two free products that can combine photographs with music:

1. Windows Movie Maker
2. Photo Story

Search on the Microsoft site for a download link to these products. And the first one (Windows Movie Maker) may already be installed on your system.

You may also use the best of both worlds -- create a presentation in PowerPoint, and then create a movie from that presentation with added music in Windows Movie Maker. You can find a tutorial on creating such a Windows Movie Maker movie file from existing PowerPoint content here...

Mac users can use iMovie (included with most Macs) to achieve the same purpose although PowerPoint:mac allows direct movie export.

Select Multiple Objects

I'll tell you an easy way to get frustrated, and an easier way to overcome it!

Get hold of a PowerPoint slides that has many animated slide objects that overlay each other. Now select the object stacked right at the bottom of the other objects. Does this have to be so difficult?

To select objects that are not too easy to access, you should use the Select Multiple Objects tool (if you use PowerPoint 2007, this does not apply to you). If you haven't heard of this animal, I won't blame you because it's not visible by default. First you need to customize your Drawing toolbar to see this option:

1. If the Drawing toolbar is not visible, choose View | Toolbars | Drawing.
   
   
2. Then choose View | Toolbars | Customize. This will summon the Customize dialog box that you can see in Figure 1.
   
   
   Figure 1: Customize
   
   
3. Now select the Drawing category in the left pane, and the Select Multiple Objects option in the right pane. Drag this option to the Drawing toolbar, as shown in Figure 2.
   
   
   Figure 2: Drag the icon to the toolbar
   
   
4. Click Close to exit the Customize dialog box.
   
   
5. Now when you have too many objects on a slide, just click the Select Multiple Objects option, and you'll see the dialog box that you can see in Figure 3.
   
   
   Figure 3: Select Multiple Objects
   
   
6. You can now select one or more objects on the slide -- and you can also select any object on the slide!
   

Note: PowerPoint MVP Shyam Pillai creates the Shape Console add-in that adds a miniature floating window inside PowerPoint -- this displays the current selected shape on the slide. Shape Console is a free download.